Wedding Invitations Address Gathering Made Easy: Google Docs!

 

I am writing this blog post to help many of my friends who are getting married soon and need help gathering the addresses and other details from their guests. This was not my idea but one of my close friend’s. However, he did not share this great idea with the world, and I figured I would!

So lets start!!

You can really use this method for anything, but wedding invitation are a great use case! Here is a live sample form for you to check out! Put in some fake info to see how it submits!

So now lets create your own form

1 ) Go to Google Docs

 

2 ) Click new spreadsheet on the left hand side. You will get a blank spreadsheet that looks like this:

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2 ) In the Row 1  Column A enter the Title of your first Field. Continue going across to column B, C etc to create all the fields. You can create check-boxes and drop-downs, but for now we will cover just basic text fields. A basic set of fields include:

First Name    Last Name    Street Address    City    State    Zip Code

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3 ) Now click ‘Forms’ above the spread sheet and select ‘Create Form’

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4 ) Now you will get the form editing page. Enter the title of the form something like “Help Annie and Billy get your address”. Here you can remove and edit fields. If you made an extra field to keep track of how many people are going to your party from that invitation or to keep track if you mailed the invitation, then you can delete it here.

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5 ) Next we will select a theme. Conveniently for us, a wedding theme has been provided! Click on ‘Theme’ and then select whichever one suits you.

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6 ) Once the Theme has been selected, your form will refresh. You will be now able to see it as it will be seen by others! Make any changes you would like and then click apply!

 

7 ) Now you can either email directly for this view or just copy the url at the bottom and send it off in a mass e-mail.

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8 ) At this point you can just check the spreadsheet or check the summary through the Forms drop down. As people submit, your spreadsheet will be instantly updated with their submitted info!

 

9 ) If this helped at all or you have some suggestions or questions, please leave a comment and I will attempt to help you.

 

Update:   I have updated some of the screenshots and directions. Please leave a message if you have any suggestions, ideas or comments. Thanks!

 

Comments 5

  1. Alex wrote:

    And the great thing about this is that you have everyones mailing addresses in digital format from this point on.

    Posted 30 Nov 2010 at 6:30 pm
  2. Anna wrote:

    Oops! I was looking for my adddress in this invitations! :D

    Posted 29 Jan 2011 at 11:40 pm
  3. Gene K wrote:

    Alex,
    Completely agreed. The addresses are now ready to print, or to send to the invitation vendor!

    Posted 07 Sep 2011 at 12:42 pm
  4. Anna Agishtein wrote:

    Love the use of Google Apps Gene

    Posted 12 Dec 2013 at 6:15 am
  5. Anna Agishtein wrote:

    Great article Gene! Love the promotion of Google Docs :)

    Posted 12 Dec 2013 at 3:18 pm

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